May parent email addresses be shared with yearbook or other vendors?

ANSWER: Not without permission from the parent.

Parent email address are considered Student PII (Personally Identifiable Information) by Federal law, Colorado law, and the St.Vrain Board of Education policy. They may not be shared with vendors without parental permission.

Is it okay to include student personally identifiable information (PII) in district internal email?

Yes. The district uses Google’s G Suite for Education which is encrypted and complies with the Family Educational Rights and Privacy Act (FERPA).

Note: Including student personally identifiable information (PII) in email to non-St.Vrain email addresses should be avoided. We do not know the security used in routing.

Reference:

St. Vrain Codex – G (read more)

May I use my personal cloud storage or my personal Google Drive with my district files?

You may use your personal cloud services (Dropbox, Box, iCloud, etc.) and your personal Google Drive for files that do not contain personally identifiable information of students, parents or district employees, or any other sensitive district information.

Files that do contain personally identifiable information of students, parents or district employees, or any other sensitive district (read more)

May I release that information?

This question comes up daily for staff in schools. The St. Vrain Valley School District (SVVSD) Board Policy JRA/JRC can help address those situations as they arise. There are certain circumstances that allow the release of educational records without parent consent. By familiarizing yourself with the policy, you’ll be prepared for those situations.

As a (read more)

If the digital tool shares personally identifiable information (PII), can I still use it in my class or is it prohibited?

If the digital tool, such as a program, application or website, meets the following requirements:

Is not age-restricted Does not market directly to students or their families based upon the personally identifiable information (PII) Does not sell or share student PII to third parties Does not otherwise violate any St. Vrain Valley School District (SVVSD) (read more)

What if I have been using an app for a while now? Do I need to fill out the form or is this only for new apps?

We will need to collect and post this information for all applications currently in use, whether they have been in use for days or decades. Please visit the St. Vrain Valley School District Technology Services Codex Site and verify that the app/program has not yet been reported.​

Can stepparents, grandparents and other caregivers be considered parents under FERPA?

In some cases, a stepparent may be considered a “parent” under the Family Educational Rights and Privacy Act (FERPA), if the stepparent is present on a day-to-day basis with the natural parent and child and the other parent is absent from that home. Conversely, a stepparent who is not present on a day-to-day basis (read more)

In the case of a divorce, do both parents have rights under FERPA?

Generally, yes. Unless a school is provided with evidence that there is a court order, State law, or other legally binding document relating to such matters as divorce, separation or custody that specifically provides to the contrary, the Family Educational Rights and Privacy Act (FERPA) gives custodial and noncustodial parents alike certain rights with respect (read more)

If a student under 18 is enrolled in both high school and a local college, do parents have the right to inspect and review his or her education records?

If a student is attending a postsecondary institution – at any age – the rights under the Family Educational Rights and Privacy Act (FERPA) have transferred to the student. However, in a situation where a student is enrolled in both a high school and a postsecondary institution, the two schools may exchange information on that (read more)

How do I Send Secure Data to a non-SVVSD Email Address?

Email is a wonderful tool we use every day. It is also a popular target for hackers, spammers, and phishers. Due to these threats, extra caution must be taken when using email to send student, employee, or any other secure data.

Take the following steps when sending student and/or all secure information via email to (read more)