Is it OK to include student personally identifiable information in district internal email

Yes, the district uses Google’s G Suite for Education which is encrypted and complies with the Family Educational Rights and Privacy Act (FERPA).

Including student personally identifiable information (PII) in email to non-St.Vrain email addresses should be avoided since we do not know the security used in routing.

Ref: – St. Vrain Programs: G Suite (read more)

May I use my personal cloud storage, like Box, Carbonite, Dropbox, or my personal Google Drive with my district files?

You may use these services for files that do not contain personally identifiable information of students. parents or district employees or any other sensitive district information.

Files that do contain personally identifiable information of students. parents or district employees or any other sensitive district information should be securely stored using district provided tools and (read more)

May I release that information?

This question comes up daily for staff in schools. SVVSD Board Policy JRA/JRC can help address those situations as they arise. There are certain circumstances that allow the release of educational records without parent consent. By familiarizing yourself with the policy, you’ll be prepared for those situations.

As a District, SVVSD provides parents the opportunity (read more)

If the digital tool shares some PII, can I still use it in my class, or is it prohibited?

If the digital tool*: 1) is not age-restricted; 2) does not market directly to students or their families based upon the PII; 3) does not sell or share student PII to third parties; 4) otherwise violates St. Vrain Valley School District Policies or any federal or state laws, then it may be used once it (read more)

What if I have been using an app for a while now? Do I need to fill out the form or is this only for new apps?

We will need to collect and post this information for all applications currently in use, whether they have been in use for days or decades. Please see Programs and verify that the app/program has not yet been reported.​

Can stepparents, grandparents, and other caregivers be considered parents under FERPA?

In some cases, a stepparent may be considered a “parent” under FERPA if the stepparent is present on a day-to-day basis with the natural parent and child and the other parent is absent from that home. Conversely, a stepparent who is not present on a day-to-day basis in the home of the child does (read more)

In the case of a divorce, do both parents have rights under FERPA?

Generally yes. Unless a school is provided with evidence that there is a court order, State law, or other legally binding document relating to such matters as divorce, separation, or custody that specifically provides to the contrary, FERPA gives custodial and noncustodial parents alike certain rights with respect to their children’s education records. A school (read more)

If a student under 18 is enrolled in both high school and a local college, do parents have the right to inspect and review his or her education records?

If a student is attending a postsecondary institution – at any age – the rights under FERPA have transferred to the student. However, in a situation where a student is enrolled in both a high school and a postsecondary institution, the two schools may exchange information on that student. If the student is under 18, (read more)

How to I Send Secure Data to a non-SVVSD Email Address?

Email is a wonderful tool we use every day. It is also a popular target for hackers, spammers, and phishers. Due to these threats, extra caution must be taken when using email to send student, employee, or any other secure data.

Take the following steps when sending student and/or all secure information via email to (read more)