How to Schedule a Cisco Webex Meeting in Google Calendar

There are many ways to schedule or initiate a Cisco Webex Meeting.  The easiest and recommended way is from your Google Calendar.

1. Add Cisco Webex G Suite Marketplace Add-on to Google Calendar

  • Sign into your Google Calendar
  • Click the plus sign (+) on the far right of your screen
  • The Google Workspace Marketplace window will appear
  • Click the Cisco Webex add-on
Google Calendar with Google Workspace Marketplace Add-ons
  • Click Install
  • A Get ready to install window will appear, click Continue
  • Choose your St. Vrain Valley School District Account
    • If needed, enter email, username and password
  • Click Allow access for Cisco Webex for Google Calendar
  • Once installation has completed, click Done
  • Close up Google Workspace Marketplace by clicking the X in the upper right corner

2. Create Google Calendar Event and Add Cisco Webex Meeting

  • Click in your Google Calendar and select the day and time for your meeting
  • The Event window will appear
  • Enter event title, adjust settings and add guests
  • By default Add Google Meet video conferencing is selected
  • Select the down arrow to select Webex meeting or Webex Personal Room meeting
    • Webex Personal Room meeting only allows school district staff and students to join
    • Webex meeting is allows everyone invited to join
Google Calendar Event Window with Webex meeting menu
  • Click Save
  • A window will appear asking Would you like to send invitation emails to Google Calendar guests?
  • Click Send
  • When it is time, all attendees simply click on the Join Webex meeting link in the Google Calendar Event to start Cisco Webex