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G Suite Team Drive

Team Drive

The G Suite Team Drive product is available for St. Vrain Valley School District staff for use internally with other accounts. It’s similar to G Suite My Drive except files and folders are owned by the team and not by individuals. What this means is that accounts can join or leave the team and it will not affect where the files are stored and still allow you to search, access, and store any file, just as you do with My Drive.

The ability to create Team Drives will only be available to SVVSD staff. The staff member is welcome to provide students access to a Team Drive for project collaboration, searching, and storing content. Students themselves will not have the permission to create an individual Team Drive without going through a staff member on their behalf.

Instructions on how to create and use Team Drive

Below are some recommended guidelines and restrictions.

  • Naming Recommendations:

To prevent duplicate names occurring, include a site abbreviation and/or department name:

    • Naming to avoid: “Band” or “Leadership” or “Office FIles”
    • Good: “LHS Band” or “LPMS Band”
    • Good: “LSC Curriculum Leadership” or “SHS Admin Leadership”
  • Are there limits in Team Drive to file size or number of files?

Yes, Google has imposed limits to the size of files to upload per day and the quantity of files and folder depths. Please see here for details.

  • Can a Team Drive be shared with users outside of

Safety and security measures have been applied to only allow sharing a Team Drive to accounts. However individual files can be shared externally.

  • What are the different share permission options?

When you add new members, they’re given “Content manager” access. You can change a member’s access level at any time. As a rule of thumb, limit who has the highest permission of “Manager.” There can be more than 1 individual with “Manager” permission.  It is only a recommendation to limit this responsibility. Additional details regarding the different permission levels can be found here.

  • Can students use Team Drive?

A student can ask a teacher to create a Team Drive on their behalf. It is expected the students should not be provided access higher than “Content Manager.Only a teacher should have “Manager” permission.

  • I’m leaving the district. How do I transfer a Team Drive ownership?

Technically there is no “Owner” of a Team Drive.  Make sure one of the other Team Drive members have the “Manager” permission assigned.

Unlike My Drive, the Team Drive along with its content will persist and be available to the other Team Members to search and access the files per their existing permissions.  Additional information for Exiting Employees can be found here.

Last updated by mccartney_jennifer on 2019-01-29 06:02:37

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