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iPad Distribution Days Processses

flow chart of processes

For students who are new to the LTP at your school, it is required that devices be distributed at an event with parents in attendance. Following your initial distribution year, you may choose to do these steps with returning students as part of your normal school day and only hold a distribution event for new families.

Parents should expect to spend 40-60 minutes at your school distribution event to complete these steps.

Important: You can find many resources, including updated instructions for device setup and enrollment here.


Check for Completion of Paperwork

What should I ensure is completed on the signed agreement?

Make sure the following are completed:

  • Agreement to terms is checked
  • Parent signature and date
  • Student signature and date
  • Option to either receive an iPad OR BYOD is checked

If collecting this form at the iPad checkout station (recommended), have parents note asset tag number of iPad assigned and initial that they received their iPad. (All of these documents are linked on your school’s LTP site and are also available from the district here.


What else do I need to do for BYOD students?

  • Void iPad insurance fee in IC so that it is not available for purchase.
  • Contact the Help Desk for assistance in marking the BYOD box on the Network Login tab in IC.
  • Offer parents and students the option to join the district MDM, which will make any apps paid for by the district available to them. Directions for joining can be found here.
  • Make parents and students aware that joining the MDM with a personal device will also place the device under the same restrictions as a district owned device (such as no explicit content and no apps that are 17+ rated for HS). If a student chooses not to join their personal device to the MDM, they will be responsible for the cost of any required apps and must still abide by SVVSD Responsible Use policy.

Outstanding iPad Fees

How do I determine outstanding iPad fees for students?

All iPad repair and loss fees are assessed in Infinite Campus and payable through RevTrack. You can use IC to determine if a student has any outstanding fees (be sure to change the filter to ‘All years’ in order to view fees from the prior year)

If a student has an outstanding iPad repair or loss fee, a new iPad should not be issued until a payment or service plan is in place. These fees carry across school years and will transfer between schools. If a student has an outstanding iPad accessory fee (such as a missing charger) you may check out an iPad to the student, but the missing accessory should be paid for before replacing from your school store.

What do I do if a student has outstanding iPad repair or loss fees and cannot afford to pay?

If a family cannot afford the cost of the repair fee, the school may assign service in lieu of payment with the goal being to reinforce student responsibility for care of the device. Your school can determine the type and amount of service appropriate. A good guideline would be an hour of service for every $10 of fees, with a maximum of 15 hours of service per repair incident and 30 hours for a missing iPad. A fee will be considered fulfilled once the school has informed DTS that the service has been completed to satisfaction.

Check Out Device to Student

How do I use diis to check out an iPad to a student?

Prior to your deployment date, DTS will deliver enough iPads, chargers and lightning cables to meet your current school enrollment. A school administrator will need to sign for their receipt and a secure location will need to be identified for storing the iPads until your distribution nights.

Check out the iPads using our district inventory website: An asset tag is located on the rear of the iPad. 

Help Students Set Up Device and Accounts

How do I organize student device setup?

On your iPad distribution day, you’ll want to set up stations to help walk students and parents through the following steps.

The document linked here will help you organize and assign volunteers to man each of the required stations.

Here’s an example of a “passport” as a PDF you can use to walk parents & students through stations including:

  • Collect E&C agreement and receive checklist/passport
  • Check out iPad and have parent initial for device receipt
  • Put a name tag on your iPad (see an example of the WVMS tag created by StickerGiant)
  • Check Apple ID credentials (optional)
  • Complete the initial setup
  • Log into the App Store and iCloud with an Apple ID and turn on Find my iPad
  • Accept the connection to SVVSD and the MDM to receive apps at no charge
  • Demonstrate installing apps through the MDM (best practice is to do this at home due to the time and the bandwidth required)
  • Set up email and calendar through the MDM profile
  • Set a passcode (make sure parents also know the passcode)
  • Go to help station for parents to set up restrictions and show parent info link with more information
  • (Optional) Get a public library card and learn about the digital library resources they offer
  • (Optional) Offer/collect fees for insurance
  • Pick up your charger & lightning cord and learn about care and cleaning as your passport is checked on your way out

What should be done during the first days following deployment?

  • Reinforce with students the proper care and cleaning of their device and accessories
  • Reiterate that multiple failed passcode attempts will erase their devices
  • Download required apps from the MDM
  • Set up Google Drive, IC, and Schoology
  • Set Home Page icons for school websites
  • Review basic troubleshooting and school iPad support processes

Assist Parents in Setting Restrictions and Using Device

What information must be covered with parents during or soon after device distribution?

Every parent should know:

  • The passcode for their student’s iPad and how to unlock
  • How to use basic navigation to review any apps installed by their student
  • How to open and review a student’s mail and messages
  • The location of the Parent Info app on the iPad
  • Information on family use of the iPad and setting home use guidelines
  • Information on Internet safety (consider using your SRO to assist)
  • Their right to limit or remove any apps or data installed by their student that do not match their family values
  • How to set parental restrictions and the implications of some settings that may interfere with educational use (this link gives more information on family filtering)

What else might be useful to offer? (Maybe at a later date)

  • iPad basic use for those new to the iPad
  • How to look at Safari search history
  • Basics of Apple ID and iTunes.
  • Low-cost Internet access
  • Information on public library resources available online and on the iPad

What information should I have available for parents to take home with them?

Suggestions include:

Last updated by read_julie on 2019-09-30 07:11:10

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