Author or Editor: Lorraine Baxter - Edit

Grade Book Set Up #1 Secondary

Setting up Grade Book #1

This article includes: Creating Categories, Copying Categories and Copying Assignments.

In the Index click on Grade Book > Settings. This will expand to provide access to all of the features necessary to set up grade book for the course listed at the top (and actually all courses you teach). This will allow for in progress calculation of grades and sort assignments in to weighted categories which will affect the final grade.

In Settings click on Categories.  In the bottom right click Add. Give the category a Name. (Anything in red is required in IC.)  You must have at least one Category.  Multiple Categories are not required. It is possible to create categories for all courses at one time.  Anything completed within the gray banner will fill down.

Select the Sections that should include this category. For each selected section (you can do all the sections at one time if the Categories apply to them), enter or mark the following:

**** There is a new requirement that at least one category must be in all sections.  This is new per the latest release.

  1. Enter a Weight for the Category. The weight of a category determines the effect of each category on the final grade, in relation to other categories. Weights can be entered as percentages (without the % sign) or calculated as a ratio based on the other weights entered Weights only influence calculation if the Weight Categories option is selected in the Grade Calculation Options.
    1. Percentages Example: In the opening image of this article, Homework is worth 50% of students’ grades, with Quizzes worth 20% and Tests the remaining 30%.  The total must equal 100%.
    2. Ratios Example: A course where tests make up half of students’ grades could be expressed as follows using ratios: Tests: 2, Homework: 1, Quizzes: 1.
  1. Enter a Sequence for the Category to determine the order in which categories are listed in the Grade Book.
  2. Mark the checkbox to Exclude from Calculation. Excluded categories are not included in grade calculation and display with an asterisk. Assignments in excluded categories still display in the Portal unless individually marked to exclude from the Portal.
  3. Mark the checkbox to Drop Lowest Score, which automatically removes the lowest score in the category by percentage from calculating into the student’s grade.

The option to put this in Semester or Quarter Grading task is no longer an option.  It will do it for you.   Categories don’t become visible in the grade book until an assignment is added to it.

The other option is to copy the Categories.  In Settings go to Category Copier.  It is possible to copy all your categories from one course from last year to all your courses this year.
Pick the year to Copy from:  Click one course to copy from:
 Scroll down and select the Categories to Copy. Click on Next
On the next screen pick one or as many courses as you want to copy the categories in to. Scroll down and select Grading Task (Quarter for Middle School, Semester for High School). The title and the weight of the category will copy in to the classes.

Copying Assignments (now titled Curriculum Copier)

In Settings click on Curriculum Copier. It is only possible to copy assignments from one section of a course to another.  It helps to have Categories created before copying assignments.

Step 1 Selecting Items

In the first screen of the Curriculum Copier, select the source Year and Section. Curriculum items in that section display below, which can be filtered using the Term dropdown list.

Unmark the checkbox next to any items you don’t want to copy. Items that already exist in the destination section are shown in gray text and cannot be selected. Mark the Show copy-able content only checkbox to remove those items.

Select a destination Year and Section to view the items already in that section. Click Next to proceed

Step 2 Setting Dates

Step 2 of the copying process allows you to review and update Start and End Dates for curriculum items. Dates are calculated by determining what day of the term the item was originally scheduled and setting the date for the copied item to match that day in the destination section. For example, if an assignment has a Date of the 20th day of school in Term 1 and it’s copied to Term 2, the Date defaults to the 20th day of Term 2.

Update dates for an item by clicking that item’s row and then using the calendar picker to select a date or entering one in mm/dd/yyyy format. Leave the Link Curriculum Dates checkbox marked to update dates in a curriculum set together.

Step 3 Scoring Assignments
The final step of copying curriculum involves setting up scoring alignments for any assignments you’re copying. Scoring alignments are copied from the original items if possible.If all assignments should have the same scoring alignment, or you want to unmark the Align to Grade Book checkbox for all, select the Set assignment grading as a group at the top of the screen.Otherwise, select Set assignment grading individually and select the appropriate scoring alignment details for each item. The Standard/Grading Task  and Category dropdown lists include the options available in the destination section. If no categories have been created in the destination section, you’ll need to create them during this step as well.

Once done you have the option to copy to another section or close.

Grade Calc Options
The one thing that must be done in every section and can not be copied is the Grade Calc Options. Click on it.  Then Continue.  Then Show All. Everything done above the gray line is done below. Calculation Type is ‘In Progress Grade’. Grading Scale is SVVSD Secondary unless it’s a P/F class.  If categories are weighted check that box. Then Save.
Screen Shot 2015-12-14 at 12.51.54 PM
If grades are not being calculated in the Grade Book it’s because this step was skipped.


Last updated by baxter_lorraine on 2017-08-11 07:02:39

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