School Resources

When considering a new digital resource (free or paid, app or web-based) it’s imperative that teachers and schools look at what student data, if any, will be provided to the vendor and whether or not the vendor is committed to protecting the data as required under FERPA and the Colorado Student Data Transparency and Security Act.

The following resources are available to help teachers, staff, and administrators evaluate and select digital resources that appropriately protect student data.

Student Data Transparency and Security Act Decision Tree This flowchart helps in applying the new Colorado Student Data Transparency and Security Act, and in determining whether a CNDA is required.
Selecting 3rd Party Digital Resources This flowchart is for evaluating a provider’s protection of student data
Report Sharing of Student Data This form is for teachers and campuses to report the applications and services in use and the student data shared with these providers so that we may publish this information on our public website as required by the Colorado Student Data Transparency and Security Act.
LTP Provided iOS Apps Before downloading a new app, check this list to see if we already have an app that provides the same – or similar – functionality as the new app under consideration.
Guidelines for iOS App Purchases A tool to help teachers and schools select appropriate apps
Sample iPad App Request An example of a form one school developed in order to standardize the iPad apps used with their students
Confidentiality & Non-Disclosure Agreement It’s highly recommended that schools obtain a CNDA with any Provider that will have access to student data, through the creation of accounts or any  other means. Here’s a list of vendors who’ve already signed the CNDA.
Sending Secure Data Using Encrypted Attachments Sending student personally identifiable information (PII) in the body of an email, or with an un-encrypted attachment is not a safe practice. This document provides simple instructions for encrypting attachments that may be included in email messages sent to vendors. Note that delivering Student PII via Secure File Transfer Protocol (SFTP) is the preferred method when available.
Opt-Out Stock Letter  Recommended for any non-district supported digital resource that requires the creation of student accounts (Clicking the  link will create a copy of the document in your Google Drive.)

Helpful Resources

Common Sense Education – Privacy Evaluations