What’s the deal with $100?

We’ve received several questions relating to the $100 amount you see in the new MFD PaperCut software, so we thought we would address several of the most common questions relating to cost in this post.

Question: Is the $100 amount an annual or monthly allotment?
Answer: Annual

Question:  Is $100 per year enough for each staff member?
Answer: Yes.
Consider that $100 of printing to a new Toshiba MFD equates to 10,000 copies (black & white, not color copies). That is equal to 20 reams of paper! The reality is that when you choose to print to a less efficient printer it costs more and your new PaperCut software accurately reflects that reality.
Also, keep in mind the duplicators (a.k.a., “RISOs”) are still available for your high volume print/copy needs and are not tracked as part of the $100 PaperCut amount.

Question: Why am I being charged to print or copy to a machine my school/department paid for?
Answer: Good news – you are not being charged to print (Note: Your school/department must pay for paper, see below)
Think of the $100 as a way to inform you of how much your printing and copying actually costs.
Similar to how a speedometer informs you of how fast you are traveling, the $100 amount informs you how much your print/copy choices cost in financial and environmental terms.

Question:  What happens when I reach the $100 limit for printing?
Answer: You will see a negative balance accumulate but you can continue to print.

Question: What exactly will schools/departments have to pay for with the new Toshiba MFDs?
Answer: Schools/departments are responsible for providing Toshiba-approved paper.
All of the other costs typically associated with printing and copying (toner, service, maintenance) are paid for by the district.

Question: What will schools/departments have to pay for with existing (non-Toshiba MFD) printers?
Answer: School/department funds will be responsible for the FULL COST of owning and operating non-Toshiba MFD printing devices including paper, cartridges, service, parts, maintenance.

Question: Will schools ever get charged if they print too much?
Answer: It’s possible but not likely.
DTS will monitor district-wide usage during the 2013-14 school year. We intend to avoid any charges and will communicate with individual building principals and make changes to the program if necessary.

Question:  How did the district come up with the amount of $100?
Answer:  This amount is based on historical data of the total number of copies made and spread across the number of staff members in the district.


4 thoughts on “What’s the deal with $100?

  1. Thank you for the clarifying information. I am curious if the following items have been considered in allotting this budget amount:

    1. The number of students that a teacher may have varies greatly. Some may have 20 total. At one point, when I had a lab class and A day/B day, I had about 300 students. These differences have an obvious effect on the number of copies that will be required.
    2. At the secondary level, some content areas (I’m thinking specifically of lang arts) have resources that are older and not well-aligned with common core standards. Copies of materials may be necessary to address standards. I understand that lang arts is currently adopting new materials, but for the time being, copies are necessary at times.
    3. Schools and grade levels that are scheduled to be given our wonderful new technology later will be dependent upon copies for a longer time.
    4. Some subject areas, perhaps p.e./art, may have less need for copies on a regular basis as compared to a social studies, science, or language arts class.

    Knowing that the $100 is a way for us to track our copy costs helps me understand the purpose, but the flat amount district-wide seems to disregard that copy needs are not equivalent.

    Thank you for the opportunity to understand the $100 and ask questions.

    Shelly Stephens

    1. Hi Shelly,

      I think we agree that copy needs are not equivalent across the District. With our first year of implementation, the only data we had was averages District-wide. After we have a year of data, we will have evidence to differentiate copy allowances if necessary. At this phase, our goal is to educate our employees about copying costs and gather system-wide data so we can be efficient with our operating costs.

  2. What about Special Education and their IEPs that need to be printed several times, (draft for meeting, parent copy and district copy)? These copies are different from our class requirements.

    1. Thank you for asking, Jessica.
      If you look at Terry Schueler’s reply to Shelley Stephens’ comment, I believe Terry did a nice job of explaining how this year (13-14) will be a year of monitoring and evaluating so we will certainly know more in the spring of ’14.
      That said, I suspect that 10,000 copies is sufficient for IEPs, et al as described in your comment. Time will tell but, again, please know this is a year of monitoring and learning.
      I hope that helps.
      Have a great day, Joe

Leave a Reply

Your email address will not be published.