We’ve received several questions relating to the $100 amount you see in the new MFD PaperCut software, so we thought we would address several of the most common questions relating to cost in this post.
Question: Is the $100 amount an annual or monthly allotment?
Question: Is $100 per year enough for each staff member?
Consider that $100 of printing to a new Toshiba MFD equates to 10,000 copies (black & white, not color copies). That is equal to 20 reams of paper! The reality is that when you choose to print to a less efficient printer it costs more and your new PaperCut software accurately reflects that reality.
Also, keep in mind the duplicators (a.k.a., “RISOs”) are still available for your high volume print/copy needs and are not tracked as part of the $100 PaperCut amount.
Question: Why am I being charged to print or copy to a machine my school/department paid for?
Answer: Good news – you are not being charged to print (Note: Your school/department must pay for paper, see below)
Think of the $100 as a way to inform you of how much your printing and copying actually costs.
Similar to how a speedometer informs you of how fast you are traveling, the $100 amount informs you how much your print/copy choices cost in financial and environmental terms.
Question: What happens when I reach the $100 limit for printing?
Answer: You will see a negative balance accumulate but you can continue to print.
Question: What exactly will schools/departments have to pay for with the new Toshiba MFDs?
Answer: Schools/departments are responsible for providing Toshiba-approved paper.
All of the other costs typically associated with printing and copying (toner, service, maintenance) are paid for by the district.
Question: What will schools/departments have to pay for with existing (non-Toshiba MFD) printers?
Answer: School/department funds will be responsible for the FULL COST of owning and operating non-Toshiba MFD printing devices including paper, cartridges, service, parts, maintenance.
Question: Will schools ever get charged if they print too much?
Answer: It’s possible but not likely.
DTS will monitor district-wide usage during the 2013-14 school year. We intend to avoid any charges and will communicate with individual building principals and make changes to the program if necessary.
Question: How did the district come up with the amount of $100?
Answer: This amount is based on historical data of the total number of copies made and spread across the number of staff members in the district.