Webex Changes on Monday – Additional Info

St. Vrain Staff,

Thank you for your continued support as DTS works to provide additional security features in our Webex environment.

This weekend, DTS made changes to our Webex environment that will restrict Webex Personal Room meetings to SVVSD students and staff. In addition to the information we shared in a DTS Advisory email on Friday, we would like to bring your attention to these updates and reminders:

Important Information for Students:

  • Remind your students to use the Webex app to join meetings if they have a district iPad
  • Students MUST log out and back into the Webex Meetings app to join classes Monday. Tap on the gear icon in the upper left corner, choose “My Account” and “Sign Out.”
  • If students with a district iPad have difficulty joining a meeting, ask them to reinstall the Webex app from Self Service.
  • Remind students that they must use their district username WITH @svvsd.org along with their district password to log into a Webex Personal Room
  • Instructions for students and parents on using Webex can be found in the support article here.

Staff Reminders:

  • Before your first Webex meeting on Monday, you are encouraged to restart Webex and log in again.
  • Your Webex personal room will still require all users to wait in the lobby and be admitted by you.
  • Remember, beginning Monday, ONLY users who have a St. Vrain username and password will be able to join a Webex personal room meeting.
  • Instructions on Webex meetings and settings can be found in the support article here.

Webex Changes

Letter to Staff sent on Friday, August 21

St. Vrain Staff,

Thank you for your continued dedication to providing a high-quality learning environment for our students during this period of remote learning. 

I want to make you aware of a change that will be made to our St. Vrain Webex environment on MONDAY, August 24. Please read this carefully so you are ready to communicate this change to your families.

Currently, when using your Webex Personal Room (https://svvsd.webex.com/meet/lastname_firstname), users are placed in a “lobby” where they must be admitted by you to join your class.  Users can be students or staff from St. Vrain or guest users who enter a name and an email address to request entry.

Beginning Monday, when using your Webex Personal Room (https://svvsd.webex.com/meet/lastname_firstname), ONLY users who are signed in with a St. Vrain username and password will be able to join your personal room.

What do I need to know about this change? 

  • If students have a district iPad, they should always use this to join their teacher’s Webex meetings by using the Webex App, where they will log in to their St. Vrain account using their district email (lastna.firstn##@svvsd.org) and district password.
  • If students are using a home computer or personal device, they should select the SIGN IN option at the bottom of the login page and enter their St. Vrain username (WITH @svvsd.org at the end) and their password. See below for instructions.
  • After this change is made, your personal room will ONLY admit any user who are logged in with a St. Vrain username and password. 
  • If you wish to host a Webex event for users who do not have a St. Vrain account, such as parents, use a Webex Meeting instead of your personal room.

What do I need to communicate to families?

  • If you have students who do not yet have a district iPad, share the instructions below with them before your first Monday class.  (See a full set of instructions here: How to Join a Webex Meeting)
    • Note NEW Instructions when joining from a browser:
      • At the login window, click “Sign in”
      • Enter your SVVSD email address (add @svvsd.org at the end of your username)
      • At the SVVSD login window, enter your district username and password to join the meeting

Again, all of us in DTS thank you for your hard work to make the start of school a success.

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