PII with Google Drive Sharing - Best Practices

What is PII?

PII is any information about an individual that can be used to distinguish or trace an individual‘s identity, such as name, social security number, date and place of birth, mother‘s maiden name, or biometric records; and any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information.

Google Drive Share & PII

Take extra precaution to not share PII data with the entirety of the St. Vrain Valley School District organization. When sharing information with Google Drive Share, confirm the ‘Link Sharing Options’ are set to ‘Restricted’, then choose your target share audience accordingly. And also do not select, “Anyone with the link”. This will ensure the Google Drive share reaches only the intended audience.

Example:

When sharing files or folders from Google Drive, confirm the ‘Link Sharing Options’, are set to ‘Restricted’.  
Share with target recipients using the field, “Share with people and groups”.

New Look of Infinite Campus

With the update to version 2028 in Infinite Campus you may get the following message.

You are more than welcome to explore the new ‘look’. Here is how to get back to the traditional view.

You will be given the option to provide feedback. If you have explored please go ahead and give the feedback. It is valuable input. If not just click on the ‘X’ in the upper right corner and close.

External Email Labels Advisory

What:

Beginning Thursday, June 18, 2020, District Technology Services (DTS) will begin adding the phrase [external] to the subject line of all email you receive if it originates from outside the district. 

Why: 

This is to help users in identifying email in your inbox that is sent from a user outside of the St. […]

Taking a Trip to Google Drive

If you have been using Citrix or regularly connect to your Home (H:) Drive to access saved files, then it is time to take a trip to Google Drive!

Every employee with a St. Vrain Valley Schools (svvsd.org) account has a Google Drive for storage and backup. The best part is with your svvsd.org […]

Meet Chris Goodspeed

Help Desk AnalystMonths with DTS: 9

What does your average day look like? Everyday is like listening to shuffle on Spotify for me.  True, I get up, make coffee and drive to work, but when I’m plugged into the Help Desk, the day is different with who I help, how I help and where I […]

Microsoft Windows 10 Update

We want to make you aware of a critical update for users of Microsoft Windows 10 that DTS is coordinating now and will be sent to all machines running Windows 10. This update does not apply to iPads, Chromebook or Macintosh computers.

The critical patches have been issued via LANrev. Infrastructure computers (sign, camera, […]

Wireless Profile Certificate Update

In order to keep all of your devices safe and secure, DTS needs to make an update to your wireless profile, and we need your help! 

What do I need to do?

On the morning of Monday, November 4, 2019, every 1:1 iPad (staff and grades 6-12 student devices) will need to have the new […]

Spoofing

/spo͞ofing/

Spoofing is a fraudulent or malicious practice in which communication is sent from an unknown source disguised as a source known to the receiver.What is Email Spoofing?

Email spoofing, also known as “spear phishing”, is one of the best known spoofs. Spoofed emails may request personal account information and appear to be from […]

Suspicious Login Activity Detected from Your Account

Why did I get an email stating that “Google has detected suspicious login activity” in my account?

Each day we see dozens of district logins for students and staff from outside the United States. When our security monitor detects a login from outside the country, an automated warning email is sent to the student […]

New Schedule Look for Schedule in IC.

With the update to IC Version 1933.8 this weekend, there will be a new look and functionality for the Schedule Tab in IC. There are three locations for the Schedule Tab in IC.

Student Information > General > Schedule

Student Information > Health General > Student Schedule

Student Information > Counseling > General > […]