DTS Critical Dates for Spring – Summer 2021

Staff Password Changes

During the COVID pause on password reset requirements, DTS has used the time to review and revise our password practices. We know that a strong password policy, based in best practice, is critical to keeping our district data and systems secure. Beginning April 1, we will begin the process of implementing a new password policy for all staff that is outlined below. Students password requirements are not changing at this time.

In the near future, employees will be required to reset their passwords to meet the new standards.  An email with instructions and reminders will be sent to each employee when their required password change window is active. We anticipate starting this process in the next several weeks and all staff will have an opportunity to change their password before the end of May. All staff are welcome to change their passwords in advance of this process.

Below is a summary of the new standards for staff passwords:

  • People are no longer required to change their passwords every three months
  • Minimum password length: 12 characters
  • Previous passwords may not be reused
  • Two of the following must be followed if the password is less than 16 characters:
    • passwords may not contain a significant portion of the person’s name
    • passwords may not contain a significant portion of the person’s last password
    • passwords may not contain any character 3 times or more consecutively
    • passwords must not contain a restricted pattern (see Password Manager for list)

Staff are expected to:

  • Use a unique password that is not reused on any other site
  • Keep passwords secure and not share with anyone else
  • Use a password that is made from multiple words (not a single dictionary word)
  • Not use a password that contains any portion of your name, school name or mascot.

Schoology FAQ, December 2020

Can resources that I uploaded to Schoology still be accessed after the course is archived on Schoology?

Yes, Even though the course is archived, resources like pdf’s and pictures uploaded to the course are still available. BUT, our recommended best practice is for teachers to copy everything to their Schoology Resources (outside of courses).

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Phishing Report

Dateline: St. Vrain Valley, Friday, November 27, 2020

A large number of district staff were targeted by a phishing scam on Friday, November 27. 

An email with the subject line ‘[external] IMPORTANT: A Message From St. Vrain Valley School District” was sent to several staff members from an email address that was not part […]

Better Protecting our Students

On Sunday, November 8, DTS will be enabling Confidential Mode for all staff in our email. This will allow us to more securely communicate with each other, and our families. 

For example, when a teacher sends a grade progress report to a parent, she will be able to require a passcode to see the […]

Webex Changes on Monday – Additional Info

St. Vrain Staff,

Thank you for your continued support as DTS works to provide additional security features in our Webex environment.

This weekend, DTS made changes to our Webex environment that will restrict Webex Personal Room meetings to SVVSD students and staff. In addition to the information we shared in a DTS Advisory email […]

Webex Changes

Letter to Staff sent on Friday, August 21

St. Vrain Staff,

Thank you for your continued dedication to providing a high-quality learning environment for our students during this period of remote learning. 

I want to make you aware of a change that will be made to our St. Vrain Webex environment on MONDAY, […]

PII with Google Drive Sharing - Best Practices

What is PII?

PII is any information about an individual that can be used to distinguish or trace an individual‘s identity, such as name, social security number, date and place of birth, mother‘s maiden name, or biometric records; and any other information that is linked or linkable to an individual, such as medical, educational, […]

New Look of Infinite Campus

With the update to version 2028 in Infinite Campus you may get the following message.

You are more than welcome to explore the new ‘look’. Here is how to get back to the traditional view.

You will be given the option to provide feedback. If you have explored please go ahead and give the […]

External Email Labels Advisory

What:

Beginning Thursday, June 18, 2020, District Technology Services (DTS) will begin adding the phrase [external] to the subject line of all email you receive if it originates from outside the district. 

Why: 

This is to help users in identifying email in your inbox that is sent from a user outside of the St. […]

All St. Vrain teachers and staff need to change their district passwords to meet the new district standards before leaving for summer break. (Instructions)